Welcome to the Auxwall Gym Management Application!

In this tutorial, we will learn how to create a cash bill, which serves as both an invoice and a receipt simultaneously.

Why Choose the Cash Bill Option?

The cash bill feature is designed to enhance your billing experience by providing a seamless and efficient solution for generating invoices and receipts simultaneously. Here are some key reasons to utilize this option:

• Efficiency: Create both an invoice and a receipt in one step, saving you valuable time and reducing administrative workload.
• Improved Record-Keeping: Automatically update inventory and payment statuses, ensuring your records are always accurate and up-to-date.

By using the cash bill feature, you can enhance your operational efficiency and improve customer satisfaction, making it an invaluable tool for your gym management.

Want to Learn More About Cash Billing? Let’s Get Started!

Step 1: Press the Cashbill Button from the Dashboard

After clicking the Cashbill button, you will be redirected to a new page featuring a window labeled Counter Sale. Here, any existing records will be displayed, including client names, invoice numbers, amounts, and payment statuses. At the top of the window, you will find two tabs: Export and Create. The Export tab enables you to easily export data to Excel or PDF formats.

Step 2: Creating a New Bill

Click the Create New tab located in the top right corner, as indicated in the screenshot above, marked as 2.

In the creation form, you will find the following fields:

• 📝 Purchase Order Number: Enter the PO number in the designated input field.
• 👤 Customer Selection: Choose the customer from the selection box.
• 📦 Item Invoice Checkbox: If you are generating an item invoice, check the box and select the corresponding account for that item.
• 📅 Date Picker: Use the date picker to select the date.
• ➕ Item Section: You can add multiple items, including their units and quantities. The total amount will be automatically calculated based on the unit price and quantity. Click the Add Row button to include additional items.
• 📝 Narration: Provide a description in the narration section.
• 💸 Discount Input: If you wish to apply a discount, enter it here. The total amount will be adjusted accordingly, subtracting the discount from the overall total.
• 🧾 Tax Selection: Choose the applicable tax from the selection box. For guidance on creating taxes or for any related queries, please refer to the Adding Tax tutorial video.
• 💰 Grand Total: This will display the total amount plus the tax amount.
• 💳 Payment Type Options: Select a payment method: Cash or Bank. Mark the corresponding radio button and select the appropriate ledger account.
• 💵 Cash Received: Enter the amount of cash received.

Finally, click the Save button. This will create both the invoice and receipt simultaneously.

Additional Features

The system allows you to calculate partial payments.

The 'paid' status will be updated based on payment conditions.

This bill creation process will also update the inventory quantity.

Options are available to update, delete, or print the cash bill as needed.

For Updating the Cash Bill

To update cash bill details, double-click on the row to amend the necessary information. Note that you must update the invoice and receipt separately. The page you see is the invoice page; you can update the details here by clicking the Save button. To update the receipt, click the Receipt button at the top right side of the page. After making your changes, remember to press the Save button to ensure the information is updated.

That concludes the Cashbill tutorial. Thank you for using Auxwall!