Welcome to the Auxwall Gym Management Application!

In this tutorial, you will learn how to create a payment voucher.

Why Create a Payment Voucher?

Creating payment vouchers is essential for maintaining accurate financial records. Here are some key reasons:

• Proof of Payment: Formal documentation of payment made.
• Enhanced Financial Tracking: Helps in tracking expenses and managing cash flow.
• Tax Compliance: Essential for supporting tax declarations during audits.
• Customer Transparency: Builds trust and resolves payment disputes.
• Budgeting and Reporting: Aids in financial analysis and informed decision-making.
• Audit Trail: Provides a clear transaction record for compliance.

Need to know more about creating a Payment Voucher? Let’s get started!

You can create a payment voucher in two ways:

Option: 1 Create Payment Voucher

Step 1: Accessing the Payment Voucher Tab

1. A. Click the Accounts Tab.
2. B. Click the Vouchers Tab.
3. C. Click the Payment Vouchers Tab.

Once on the payment vouchers page, you will see previous entries. At the top, there are two options:

• A. Export: Export data to Excel or PDF.
• B. Create New: Click this button to create a new payment voucher.

Step 2: Creating a New Payment Voucher

To create a new payment voucher, click the Create New button at the top right.

Filling Out the Payment Form:

1. Date: Select the date for the payment.
2. Select Party Type: Choose from:
   • A. Supplier
   • B. Customer
   • C. Ledger Account
3. Choose Party Name: Based on the Party Type selected, enter the Party Name. A dropdown will display available names for selection.
4. Choose the Invoice Number: The invoice related to the selected party will be displayed. Choose the invoice number for which you want to create the payment. The payment details will appear on the right side of the box.
5. Description: You can provide a description in the text area (optional).
6. Choose Payment Method: Select from the following options:
   • A. Cash
   • B. Bank Transfer
7. Select the Ledger Account: A list of relevant ledger accounts will appear based on your payment method selection.
8. Enter the Amount: Input the amount of the payment. The change (if any) will be displayed in the change box.

Once all fields are completed, press the Save button to finalize the payment.

Option: 2 Create Payment Voucher

For guidance on creating an invoice, refer to the create_paymentinvoice tutorial.

1. Navigate to Sales Invoice: Go to the Sales Invoice section.
2. Search for the Invoice: Use the search functionality to find the specific invoice you want to create a payment for. Double-click on the desired invoice row.
3. Locate the Payment Icon: On the right side of the invoice details, you will see a payment icon. Click on this icon to initiate the payment generation.
4. Fill Out the Payment Form: Follow the same process as outlined in the previous section for creating a payment.

Updating Payment Voucher Details

To update payment voucher details, follow these steps:

1. Double-Click on the Row: Double-click on the row of the payment voucher you wish to update. This will open a popup window.
2. Options Available: In the top right corner of the popup, you will find two options:
   • A. Print: Click this option to generate a PDF of the payment voucher.
   • B. Delete: Use this option to delete the payment voucher.
3. Make Changes: Amend the data as needed.
4. Save Changes: After making all updates, press the Save button to finalize the changes.

Thank you for watching the tutorial! If you have any questions or need clarification, feel free to reach out. Thank you for using Auxwall!