Welcome to the Auxwall Gym Management Application!

In this tutorial, you will learn how to create a purchase return entry.

Why Create a Purchase Return Entry?

Creating a purchase return entry is essential for various reasons, including:

• Accurate Inventory Management: Keeps track of returned items, ensuring inventory levels are updated accurately.
• Financial Transparency: Provides a clear record of purchase returns, improving financial reporting.
• Supplier Relations: Facilitates easier returns, maintaining good relationships with suppliers.
• Compliance and Auditing: Helps maintain compliance with accounting standards and simplifies auditing processes.
• Cost Management: Allows for better tracking of costs associated with returned items.

Need to know more about creating a purchase return entry? Let’s get started!

Step 1: Accessing the Purchase Return Tab

1. A. Click the Accounts Tab.
2. B. Click the Vouchers Tab.
3. C. Click the Purchase Return Tab.

Once you reach the purchase return page, you will see any previous return entries that have been created.

At the top, there are two options:

• A. Export: Export data to Excel or PDF.
• B. Create New: Click this button to create a new purchase return entry.

Step 2: Creating a New Purchase Return Entry

To create a new purchase return entry, click the Create New button located at the top right side of the window as shown above in the Screenshot.

Filling Out the Purchase Return Form:

In the purchase return form, you will find a search field to enter the invoice number for the return:

1. Search by Invoice Number: Enter the invoice number and click the search button.
2. Retrieve Details: The system will display the details of the specific invoice, including items, supplier name, and whether it is item-based or non-item-based.
3. Select Items: If the invoice is item-based, the corresponding items will be listed in a dropdown menu. Select the desired item, then enter the quantity and unit price for the returned item.
4. Non-Item-Based Invoice: If the invoice is non-item-based, the item section will be unchecked, and the relevant non-item-based information will be displayed in the dropdown.
5. Calculate Total: The total will be calculated using the formula: Total = Quantity × Unit Price.
6. Select Tax : The Grand Total will be calculated according to the selected VAT Rate.
7. Grand Total: This will be displayed at the bottom as Grand Total = Subtotal + VAT Amount.
8. Save the Entry: Once all fields are completed, click the Save button to finalize the purchase return entry.

After saving, the quantity of stock will be updated accordingly.

Updating the Purchase Return Invoice:

To update purchase return details, simply double-click on the row and amend the data as needed. After making changes, press the Save button to update the information.

Thank you for watching the tutorial! If you have any questions or need clarification, feel free to reach out. Thank you for using Auxwall!