Welcome to the Auxwall Gym Management Application!

In this tutorial, you will learn how to create a receipt voucher.

Why Create a Receipt Voucher?

Creating receipt vouchers is essential for maintaining accurate financial records. Here are some key reasons:

• Proof of Transaction: Formal documentation of payment received.
• Enhanced Financial Tracking: Helps in tracking income and managing cash flow.
• Tax Compliance: Essential for supporting income declarations during audits.
• Customer Transparency: Builds trust and resolves payment disputes.
• Budgeting and Reporting: Aids in financial analysis and informed decision-making.
• Audit Trail: Provides a clear transaction record for compliance.

Need to know more about creating a Receipt Voucher? Let’s get started!

You can create a receipt voucher in two ways:

Option: 1 Create Receipt Voucher

Step 1: Accessing the Receipt Voucher Tab

1. A. Click the Accounts Tab.
2. B. Click the Vouchers Tab.
3. C. Click the Receipt Vouchers Tab.

Once on the receipt vouchers page, you will see previous entries. At the top, there are two options:

• A. Export: Export data to Excel or PDF.
• B. Create New: Click this button to create a new receipt.

Step 2: Creating a New Receipt Voucher

To create a new receipt voucher, click the Create New button at the top right.

Filling Out the Receipt Form:

1. Date: Select the date for the receipt.
2. Select Party Type: Choose from:
   • A. Customer
   • B. Supplier
   • C. Ledger Account
3. Choose Party Name: Based on the Party Type selected, enter the Party Name. A dropdown will display available names for selection.
4. Choose the Invoice Number: The invoice related to the selected party will be displayed in the invoice selection box. Choose the invoice number for which you want to create the receipt. The payment details will appear on the top right side of the box, showing the grand total, any prior payments made (partial payment), and the amount due.
5. Description: You can provide a description in the text area (optional).
6. Choose Payment Method: Select from the following options:
   • A. Cash
   • B. Bank Transfer
7. Select the Ledger Account: After selecting the payment method, a list of relevant ledger accounts will appear based on your choice.
8. Enter the Amount: Input the amount of cash received. The change (if any) will be displayed in the change box.

Once all fields are completed, press the Save button to finalize the receipt.

Option: 2 Create Receipt Voucher

For guidance on creating an invoice, refer to the create_salesinvoice tutorial.

1. Navigate to Sales Invoice: Go to the Sales Invoice section.
2. Search for the Invoice: Use the search functionality to find the specific invoice you want to create a receipt for. Double-click on the row of the desired invoice to open the details.
3. Locate the Receipt Icon: On the right side of the invoice details, you will see a receipt icon. Click on this icon to initiate the receipt generation.
4. Fill Out the Receipt Form: Follow the same process as outlined in the previous section for creating a receipt.

Updating Receipt Voucher Details

To update receipt voucher details, follow these steps:

1. Double-Click on the Row: Simply double-click on the row of the receipt voucher you wish to update. This action will open a popup window.
2. Options Available: In the top right corner of the popup, you will find two options:
   • A. Print: Click this option to generate a PDF of the receipt.
   • B. Delete: Use this option to delete the receipt voucher.
3. Make Changes: Amend the data as needed based on your requirements.
4. Save Changes: After making all necessary updates, press the Save button to finalize the changes.

Thank you for watching the tutorial! If you have any questions or need clarification, feel free to reach out. Thank you for using Auxwall!