Welcome to the Auxwall Gym Management Application!

In this tutorial, you will learn how to view various statements using the Auxwall Gym Management Application.

Why Statements?

1. Ledger Statement

This statement provides a comprehensive overview of all transactions, including income and expenses. It lists all ledger accounts, allowing for efficient tracking and management of financial activities.

Benefits:

1. Enables detailed tracking of financial activities, helping to identify discrepancies.
2. Assists in preparing accurate financial statements for audits.
3. Facilitates better financial decision-making based on comprehensive transaction data.

2. Stock Statement

The Stock Statement details all inventory transactions, showing the quantities and values of stock on hand. This statement helps you understand how much inventory has been sold and how much remains, enabling better inventory management and purchasing decisions.

Benefits:

1. Identifies fast-moving and slow-moving items.
2. Assists in maintaining optimal inventory levels to reduce costs.
3. Enhances overall stock control, preventing stockouts or overstocking.

3. Customer Aging Report

This report categorizes customer balances based on the length of time they have been outstanding.

Benefits:

1. Helps identify overdue accounts and assess the effectiveness of credit policies.
2. Facilitates timely follow-up with customers to improve cash flow.
3. Provides insight into customer payment behavior, assisting in financial planning.

4. Customer Outstanding Report

This report tracks the performance of customers with outstanding balances, providing details on who owes money and how much.

Benefits:

1. Enables prioritization of collections efforts based on outstanding amounts.
2. Helps monitor customer payment patterns and identify potential credit risks.
3. Supports improved cash flow management by tracking receivables.

5. Supplier Aging Report

This report categorizes outstanding payments to suppliers based on their due dates, offering insight into your obligations.

Benefits:

1. Aids in managing supplier relationships by ensuring timely payments.
2. Helps avoid late fees and maintain favorable credit terms.
3. Provides an overview of cash flow requirements for upcoming payments.

Step 1: Accessing the Statement Section

1. A. Click the Statements Tab.
2. B. Review the list of available statement options.

Step 2: Viewing Specific Statements

A. Ledger Statement

1. Select Ledger Statement

From the statements menu, choose Ledger Statement. The ledger statement will display all account transactions along with their opening balances, current totals, and closing balances according to each ledger account. It includes detailed listings of both expenses and income.

Account Statement

1. Click on any account to view its detailed statement. For example, if you select an account related to gym memberships, all transactions associated with that account will be displayed.
2. To view transaction details, double-click on the desired transaction to access more information about it.

B. Stock Statement

1. Select Stock Statement from the Statements menu.

   This statement will display all inventories along with their closing stock levels.

2. Account Statement:
   1. Click on any inventory item to view its detailed transactions.
   2. To view transaction details, double-click on the desired transaction.

C. Customer Aging Report

1. Select Customer Aging Report

From the Statements menu, choose Customer Aging Report. This report displays the amount owed by customers, categorized by the age of the invoices (e.g., 0-30 days, 31-60 days, etc.).

Choose Customers

A dropdown will list all clients. You can view the aging reports for all clients, showing their respective due days. Alternatively, you can select a specific customer to focus on.

View Customer Transactions

Click on any customer’s name (e.g., Robert) to see detailed transactions associated with that customer.

Access Transaction Details

To view more information about a specific transaction, double-click on the desired transaction line.

D. Customer Outstanding Report

1. Select Customer Outstanding Report

From the Statements menu, choose Customer Outstanding Report. This report provides a complete list of all unpaid invoices without focusing on how long they have been outstanding.

Choose Customers

A dropdown will list all clients. You can view outstanding reports for all clients, summarizing all outstanding invoices regardless of age. Alternatively, select a specific customer to focus on.

View Customer Transactions

Click on any customer’s name (e.g., Robert) to see detailed transactions associated with that customer.

Access Transaction Details

To view more information about a specific transaction, double-click on the desired transaction line.

E. Supplier Aging Report

1. Select Supplier Aging Report from the Statements menu.

   This report categorizes outstanding payments to suppliers based on due dates.

F. Supplier Outstanding Report

1. Select Supplier Outstanding Report from the Statements menu.

   This report provides a summary of all outstanding amounts owed to suppliers.

Thank you for following this tutorial! If you have any questions or need clarification, please reach out. We appreciate your use of the Auxwall Gym Management Application!